British Columbia · Strata Property Act
Fill in the meeting, who was there, and what was moved and decided — get back a properly-structured minutes document with every legally-required element already in place, cited, and distinguished from the parts that are just sensible formatting.
✓ Verified August 27, 2026 · Strata Property Act s. 35(1)(a), Standard Bylaws 16 & 18
Sources checked automatically every Monday. Last check October 5, 2026, no change found. See the record
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Section 35(1)(a) of the Strata Property Act is short, and it's the whole legal basis for this tool:
"The strata corporation must prepare... minutes of annual and special general meetings and council meetings, including the results of any votes." — s. 35(1)(a)
Notice what that doesn't say: no required format, no mandated heading, no rule about how detailed the discussion needs to be. The one substantive requirement buried in that sentence is "including the results of any votes" — not just that a vote happened, but what it decided. Standard Bylaw 18(3) says the same thing from the council-meeting side:
"The results of all votes at a council meeting must be recorded in the council meeting minutes." — Standard Bylaw 18(3)
Everything else this generator builds in — the attendance block, the numbered motions, the call-to-order and adjournment lines — is sensible structure, not a section citation. The legend under the generated document marks the difference.
This tool exists partly because these get mixed up. They're genuinely separate rules that happen to share a figure:
"The council must inform owners of the minutes of all council meetings within 2 weeks of the meeting, whether or not the minutes have been approved." — Standard Bylaw 19
That's a proactive duty — the council has to push council-meeting minutes out to owners within 2 weeks, unprompted, every time. Separately, and for any records at all (not just minutes):
"The strata corporation must comply with a request [for records]... within 2 weeks unless the request is in respect of bylaws or rules, in which case the strata corporation must comply with the request within one week." — s. 36(3), already covered on the records request deadline tool
That's a request-response window, not a distribution deadline — it only starts running once an owner actually asks. We read the full Schedule of Standard Bylaws directly and found no equivalent proactive-distribution bylaw for general meeting (AGM/SGM) minutes — for those, s. 36's request-based window is what applies, unless your strata's own registered bylaws say otherwise. Standard Bylaw 19's 2-week push is specifically a council-meeting rule.
"Keep minutes forever" is not what the regulation says. One strata-management source states plainly that minutes should be kept indefinitely — "not 7 years, not for the duration of council terms. Forever." We read Strata Property Regulation s. 4.1 directly rather than relying on that summary, and it draws a real distinction the "forever" claim erases.
Minutes are s. 35(1)(a). Regulation s. 4.1(3) puts s. 35(1)(a) — together with s. 35(1)(d), the books of account — in a 6-year minimum retention bucket, not a permanent one. What actually gets permanent retention, under s. 4.1(2), is a different, specific list: the registered strata plan and amendments (s. 35(2)(b)), resolutions changing common property (s. 35(2)(e)), arbitration/court/CRT decisions and legal opinions (s. 35(2)(h)), depreciation reports (s. 35(2)(n.1)), electrical planning reports (s. 35(2)(n.3)), and EV charging infrastructure reports (s. 35(2)(n.4)) — the strata's foundational structural and legal record, not its meeting-by-meeting minutes.
Six years is a floor, not a ceiling — plenty of stratas keep minutes longer as good practice, and there's nothing wrong with that. But it's a choice, not what s. 4.1 actually requires.
This one holds up, and it's grounded in case law rather than a specific Act section — worth knowing the difference. Courts and the Civil Resolution Tribunal have repeatedly held that council decisions made informally — a hallway conversation, an email thread — don't take legal effect until they're ratified or decided at a properly called, minuted council meeting.
Kayne v. The Owners, Strata Plan LMS 2374
2007 BCSC 1610
An early, still-cited authority for the principle that decisions reached at an informal gathering of council members don't have validity unless and until they're ratified at a formal council meeting.
Cassey v. The Owners, Strata Plan VR-326
2023 BCCRT 645
A more recent CRT decision applying the same principle to email exchanges: matters decided by email aren't valid and can't be acted on until voted on at an actual meeting — with a narrow allowance recognized for genuine emergencies. If your council reaches consensus outside a meeting, that discussion still needs a vote recorded at a real, minuted meeting before it's acted on.
Section 32 sets out exactly what a conflicted council member must do, in sequence — which is why this generator asks about it per motion, not once at the bottom of the form:
"A council member who has a direct or indirect interest in... a matter that is or is to be the subject of consideration by the council... must (c) disclose fully and promptly to the council the nature and extent of the interest, (d) abstain from voting on the... matter, and (e) leave the council meeting (i) while the... matter is discussed... and (ii) while the council votes." — s. 32
These live in the Schedule of Standard Bylaws, which a strata can amend — so confirm your own strata's registered bylaws haven't changed them before relying on the defaults below.
"Unless there are only 2 strata lots in the strata plan, if there is a tie vote at a council meeting, the president may break the tie by casting a second, deciding vote." — Standard Bylaw 18(2)
"A quorum of the council is (a) 1, if the council consists of one member, (b) 2, if the council consists of 2, 3 or 4 members, (c) 3, if the council consists of 5 or 6 members, and (d) 4, if the council consists of 7 members." — Standard Bylaw 16(1)
This is a headcount of the council, and it's a different rule from general-meeting quorum — the quorum calculator covers the latter (a share of the strata's total votes under s. 48), not this one.
Being honest about this one: we found no specific Act section that requires summarizing rather than transcribing sensitive content — a hearing, a legal matter, a complaint against a named owner — in the minutes. What we found is sound, widely-repeated practical advice for privacy and liability reasons, not a statutory mandate. This generator's freeform "reports & business arising" field is deliberately unstructured for exactly this reason — use your judgment about how much detail belongs in a document owners can request a copy of.